Relocating Your Therapy Practice:  The Logistics

In last week’s post, I shared the process that I went through when relocating my therapy practice.   That post addressed the emotional aspects of the move.   Today, I want to provide a practical list of logistical considerations when relocating your therapy practice.    There are so many factors to consider and details that can get lost in the process.

1. Find clarity about the decision to relocate your therapy practice.Relocating your therapy practice can feel overwhelming and it is a big decision.   The more confident you are in the move, the easier it will be to take the actions needed.   Are you really ready to move your practice?   What are the reasons that you want to move? (This may help you clarify the criteria for your next space).
2. Figure out the timing. When do you want to be in your new space?If you are leaving a current space, I strongly suggest reviewing your current lease.  When is your current lease up?   Are you able to get out of the lease earlier if you desire?   Can you pay rent at two offices for a period of time if you want to move before you lease is up?  How much notice do you need to give your current landlord.
3. Determine what locations are ideal for your practice. Consider your needs and the needs of your clients.
4. Consider what features you are looking for in your new space. Size?  Security? Accessibility?  Amenities?
5. Start exploring new office spaces that meet your needs. I did this via Google searches and by checking with colleagues about space in their buildings.

6. 

   Decide on your new space and complete all the necessary paperwork.   Don’t hesitate to ask family, friends or colleagues for support through this process.  When relocating your therapy practice, you may feel a lot of pressure to make the right decision on your new space.  I know I did.  Take the time that you need to make a decision that you feel confident about.

7. Create a list of the people/entities you need to notify that you are relocating your therapy practice and figure out the timeframe for notifying each. Examples of those you don’t want to forget:
   • Your current landlord
   • Insurance companies you may contract with
   • Your liability insurance provider
   • The post office!
   • Your clients and/or supervisees
   • Referral partners
   • Your supporters-family, friends, social media followers. They’ll all love cheering for you and supporting you in your move.
8. Keep on creating lists to help you navigate this process. What do you need to do before you move?  What new supplies may you need for your new office space?  What items do you not want to take with you to your new space.
9. Figure out the logistics of your actual move and schedule any help you may need. When will you move?  Who will move you?

10. 

    Pack and move.  Allow yourself to feel and process whatever emotions may be stirred up by relocating your therapy practice.  Give yourself space and time to get settled.   Your office does not need to be perfect the day you move in.

11. Celebrate! My celebration included going out to lunch and buying myself flowers for the first full week in my new space.
12. During the first weeks that your clients are coming to your new space, I suggest sending them reminders including the new office address. Also prepare yourself to address any emotional response that clients may have to the change.
13. Update all online directories or websites (including your own!) where you may have your address listed. It can help to Google your name and the name of your practice in case you have forgotten some sites where you are listed.   The timing on this can be flexible.  I have generally updated these after I move, but it could also be done shortly before your move.

There you have it; my quick rundown of logistical tips for relocating your therapy practice.    What has helped you when you’ve relocated your therapy practice?   Feel free to leave your suggestions in the comments below.

If you are struggling, I am happy to get on a call with you and help you map out how to make your move go as smoothly as possible.   Claim a complimentary Vibrant Therapist Clarity Call by accessing my schedule here.

Happy Moving!   I know it’s stressful; hang in there!   It’ll all be worth it once you get settled.

Sarah